Knowledge
What documentation belongs in material selection?
An overview of product data, fire, maintenance, certifications and environmental information when choosing textiles and systems.
Short answer
Collect the documentation that matches the project's actual decisions: data sheet, fire classification, maintenance instructions and — where relevant — certifications and environmental information. Verify that the documents apply to the specific quality and variant, and organise the material so operations can use it after handover.
Documentation must match the decision
The relevant level depends on the project type, tender requirements, certification scheme and operations. Collect only documents that actually relate to the chosen quality and variant.
Too much irrelevant documentation is also a problem: it hides the information that is actually needed and makes handover and operations heavier.
Typical documents
The basis can include the data sheet, material composition, fire classification, cleaning instructions, warranty, technical system data, certifications, EPD and other verified environmental information.
Avoid general claims
A manufacturer brand can have documented products without every quality sharing the same properties. Verify item number, colour, production site and validity where relevant.
Environmental claims should always be traceable to a specific document for the specific quality. General statements without a reference should not enter the decision basis.
Make the handover usable
Documentation should be organised, named and linked to the installed areas, so the operations organisation can later find cleaning, spare parts and reordering information.
Checklist per chosen quality
- Data sheet with quality, item number and colour
- Fire classification for the specific variant
- Cleaning and maintenance instructions
- Warranty and service terms
- Certifications and environmental information where the project requires it
- Link to the rooms/areas where the quality is installed
Frequently asked questions
Which documentation is typically relevant in a professional project?
Requirements depend on the product, its use, the tender and the project. The agreed handover package typically includes product data, unambiguous product identification, maintenance instructions and relevant fire documentation. EPDs, certifications, warranty information and service terms are added where required.
What is an EPD?
An Environmental Product Declaration (EPD) presents quantified environmental information for a product using standardised life-cycle assessment rules and defined scenarios. It is a documentation basis, not an ecolabel or proof that a product is sustainable.
Does documentation cover a manufacturer's whole range?
No. Documents typically apply to a specific fabric and variant. Always check item number and colour against the document being referenced.
Who uses the documentation after handover?
The client and facilities team use the documentation for cleaning, service, repairs, reordering and later alterations. Organise it by building, area and product rather than as one unsorted folder.
Do you have a specific project?
Upload the material or book a project review with CIS Nordic.